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Position Overview: We are seeking a self-motivated and professional Office Administrator/Receptionist to join the IQVIA Melbourne office. This role is the main point of contact and liaison with management, employees, suppliers. If you thrive in a fast-paced environment and love supporting a team, this role is perfect for you!

As part of this interview process you will be required to complete a video screening interview. Please only apply if you hold current full work rights for Australia as we cannot consider Sponsorship for this role

Key Responsibilities:

• Be the Hub: Manage schedules, appointments, and meetings to keep our team organized and on track, as determined by priority. Responsible for the coordination and planning of facility needs.
• Create Impact: Prepare and maintain documents and reports that drive our projects forward. Independently research, compile data, and compose both routine and non-routine correspondence.
• Communicate with Flair: Handle incoming calls and correspondence, ensuring every interaction reflects our commitment to excellence. Ensure that communications are promptly and accurately dispatched.
• Stay Organized:  Maintain accurate records, maintenance of database or track appropriate departmental information, helping us stay efficient and effective.
• Support the Team: Coordinate meetings and teleconferences, office supplies and assist team members with various administrative tasks to foster a collaborative atmosphere. Book conference rooms and available offices for meetings. General management of the reception area.
• Be Spontaneous: Take initiative in providing relevant data, information, back-up support materials to assist management with day-to-day operations. Manage internal payment systems (invoices).
• Be the Champion of Innovation: Development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.

What We Offer:

• Competitive Salary: We value your skills and experience.
• Dynamic Work Environment: Join a friendly team that celebrates creativity and teamwork.
• Stability: Working in a global Multi-National Corporation (MNC).

What We Are Looking For:

• Comfortable with office-base arrangement 5 days a week.
• Personality: Personable, approachable and friendly demeanor.
• Exposure: Proven experience as an administrative assistant or a similar role/capacity.
• Tech-Savvy: Proficiency in Microsoft Office and relevant technology.
• Communication Pro: Excellent written and verbal skills.
• Organized and Analytical: Strong organizational and problem-solving abilities.
• Time and Financial Management: Effective in managing time and finances.
• Team Player: Ability to build and maintain strong relationships with coworkers, managers, and clients.
• Innovation: Process-improvement, be the champion of change.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com